Minutes of Meeting - 29 December 2008

Attendance: Max, Jason and Serene (Supervisor)
Absent: Aim (sick) Siti (Uncontactable)

D-Day is scheduled to be today with Serene looking at our volunteer recruitment video and sponsorship video.

Basically we showed our videos to Serene. Comment about the Volunteer video, she said that the volunteer video should be tighter, like just go into straight cuts, no need for blacks

As for the sponsorship video, she said that we should redo our concept. We already have the digitalization in already, we just need to redo the video line.

Things to do:
Report touch up (email Serene report before submission for read through)
Storyboard
Touch up/Redo video

The next preview would be on this Friday for the video only.

Other then that, everything should already be done out. When do you guys want to meet up to find DVDs and CD stickers before friday?

Report on Today's Meeting - 26 Dec 2008

Attendance: Max, Jason & Aim

Jason has just left my house. He has done some tweaking to the video by extending the ending so that the end message is clearer. He has also included the voice-over in the video already. The video seems to look very well. He has also done some cut-aways in some of the interviews. Re-did parts of the credits.

Now he just needs to do the same for the Sponsor video and also adjust the sound levels in the video.

The Report is 50% completed, not including the learning journey part of the report yet. That to be done on Monday. We tried to export the video and we realized that it would take 1 hour to export the video. Jason would pass me the video to see by tomorrow to anticipate the reactions on Monday.

Covers for CD and Report are done already. Most documents have been scanned. To be completed by Monday for final touches.

We are also braving ourselves that we would be doing further tweaking on Monday when Serene sees the video.

Next Meeting - 29 Dec (Monday) 9am at VISTA Room C1

Today's Meeting: Video and Report

Me and Max are doing the report currently. Jason is late for today's meeting. I have done 50% of the report. I'll need Jason's input for part 2 of the peport, which is mainly focused on problems faced during our project. Then the video will be done as well.

Our progress has gone well so far, now what's left is the CD cover and compliation of the document to be sent to the assessors.

Notice of Meeting 26 Dec 2008

Final touches to the videos

26 Dec 2008

 

3pm - 6.30pm (no earlier)

Max's House

Voice-over to add (In Progress)

Look at video as a whole

Finish up Report as much as we can (In Progress)

Anticipate Final Cut Presentation on 29th Dec 2008

Do up the covers for report and CD (Not Started)

Print out documents (In Progress)

Scanning Documents (In Progress)

*There maybe further changes to video on the 29th of December

Editing Report - 23 Dec 2008

Attendance: Max, Jason, Aim
Guest: Fazilah

The day's editing session was all about doing the voice-over with Fazilah. We did the voice over with her at about 12pm-2pm or so as we did many takes. After doing her voice-over, we then went to sharpen our video. We added the names and position of the people we interviewed as well as the clients and parents. But when we did that with the clients, we realized that we could not do for all because some were too short to put. The other thing was, we were then contemplating: "to put or not to put" as we know we had to have formality. We then decided not to put the names for all the clients, but add for the important people. We were also able to add a bar to the names, so now all names can be seen.

We then got people to watch our video. We then had mixed reactions.

Some liked the music, some did not really like it, they said that most of the shots were good. They also said to add some more of the video clients in the video, they also said to have some cut-aways during the interviews, but then again, it depends on what the interviewees say. They also said the beginning was a little too long. Solution for us a group, when first looked; To use the same shots from the SPONSOR VIDEO. The voice-over was not added yet. Which, according to Jason, I was a little too rushed to get people to watch the video because there was no voice-over yet and it does not have the impact we want yet. But he said that with the people's comments, it was a good thing, because he now knows what to do.

The video that they looked at were the volunteer video. Most of our participants were other G302 video teams.

Clients' age

Pheobe - 7

David - 11

Aaron - 10

Jun Wei - 12

Dylan - 14

Just in-case we need to put back the clients info in the video again.

We would be finishing up on the 26 of Dec. But then again may make minor changes on the 29th with the comments from Serene.

Notice of Meeting for final touches in video

The final touch is very near everyone!

Date:23 Dec 2008 (Tuesday)
Time Booked: 9am - 6pm (Voice-Over will be at 1pm)
Location: VISTA Lab C1

Task to be completed before day:

Videoline should be done with interviews and video shots for both volunteer video and sponsor videos

Infomation on CD sticker to be shared. If can post on blog. good

Documentation to be continued (Talent forms done)

Task to be completed by day:

Voice-Over

Both Videos done with voice over included

Task that should be continued after video is done:

Storyboard

Cover Designs and CD designs

Report

Evaluations

Please note: All hardcopy materials will need to be printed out or passed to me by 29 December 11.59 for compilation so that we can submit on time.

Thank you

Notice of Meeting (18 Dec 2008)

Hi guys,

Lets meet at my house for this meeting to look at our video before we insert the voice-overs and see the flow of the video.

At the same time we can start documention and report.

We can also get feedback on our video and voice-over (ideas) from my dad as he was a board member of the RDA in the past.

Address: Block 138, Rivervale Street, #10-760 (SengKang) You may refer to the contact list i gave to you guys in the begining.

Time: 2pm (Pls dont be late)

See you then!:)

Preparation for Documentation

Hi guys,

Lets start our preparation for Documentatin and Report for G302. Siti please prep graphics for DVDs and Covers.

Jason, please do preparations for the storyboard, can co-ordinate with Siti on that one with her.

Everybody if there is any other transcripts that needs to be done, pls do them for documentation purposes. Also prep your evaluations.

As for me, I need to start scanning and printing remaining documents that are not scanned or printed yet. which reminds me: What is the title of the Video? need to know then i can start doing the printing and scanning.

THAT WAS JUST FOR DOCUMENTATION...

The other big thing is the report. Lets put our heads together to see what to write in the report. Refer to your G301 reports for ideas.

We are almost there guys!

First look at the Rough Cut (12 Dec 2008)

Attendance: Max, Jason, Siti, Serene (Supervisor)

At this stage, we have already collected everything to make the video possible. We have photos, archive videos, great background music done by Siti.

On this day we had our screening of our rough cut, the part that we were most concern about, is the story part of the video, the first part of the whole video. We completed that part and were just about to put in the interview segment of the video. Serene said that our rough cut is still rough because it was not the completed video. On a happy note, she said that our shots are very nicely stringed, good shots, like the horse running up and down, the horse rolling on the ground. She told us that with our video we can go into straight cuts - that is cut straight away without having to fade in or out. She said to us, by the way the video looks, we are almost there, just need to put in the interviews, re-look at some shots in order to make the story better and put in the narration. She also said that we can have other people look at our video as a form of feedback.

On another note in this meeting, we cleared up some of the errors that were made in the VISTA Booking. The situation is that we booked a room and used another room - room that we have booked but did not use it. After going through that confusion and clearing them up, I have some suggestions for the booking system in future.

1) The rooms should all be color-coded in the system, so that when the system refreshes and go up to the top page, then the person booking would know that the page has refresh and if the name is not there and in the wrong color then they would know where to look. What happened to me was that when i booked for my team the system refreshed and went up to the top and I did not see my ID and thought the system did not register my name, it was only when Delia sent me the email then I found out that i had made a double booking.

2) The equipment list does not match with the suites in the system and in the actual suite. This was where I got into the confusion.

I have highlighted this to Serene and she has taken note of it already.

On another note, all bookings or loan request that needs to be done within STA should be done by 19 Dec as Serene would be away and has passed the task to Juraimi. So team, take note.

Latest News: Serene would like to see the final cut on 29 Dec 2008.

Showcase of Roughcut of film

Hi guys,

Serene would like to see our rough cut on Wednesday (12 Dec 2008) at VISTA C - Whishper room.

Time of presentation is 3.30pm-4pm.

Time to meet at VISTA 9.30am

See you then!

Transcripts of some interviews

Sally Drumond's Transcript

Rosemary's Transcript

Eugene's Transcript

Francis Tay's Interview Transcript

Here is his interview transcript. Download it for references.

Susan and Dylan Ong's Interview transcript

Susan and Dylan Ong's Interview transcript. Here it is!

Please note that Dillon is spelled wrongly and it should be Dylan.

Transcript of Jessamine's interview

Hi everyone, here is the transcript of Jessamine's interview

Transcribing tips and instructions

Hi guys, here is some very interesting tips on how to do transcripts for interviews.

Maxtc:)

Instructions: Select a short portion of a tape to transcribe in the text box below, or on notebook paper. Before starting, write the number on the tape counter at the beginning point. Transcribe until you fill all the lines in the text box. When you have finished filling up the text box, write the ending number on the tape counter. Here are some points to remember:

1. Write down each word you hear. Stop the tape when needed, rewind occasionally and listen to the same section as you read along, making sure you wrote the words in the correct order. You may need to do this several times. If you can't understand the words, ask another person to listen or simply leave a blank space.
   
2. Each time a new speaker talks, use their full name and then initials so readers can follow along. Maria Hernandez would be MH, etc.
   
3. People talk much differently than they write. They begin new sentences without finishing the old one. They may add a lot of extra words (called "crutch words") such as "you know" and "yeah." If you think the words are crutch words and you want to leave these out of your transcript, say so at the beginning. "I removed crutch words and false starts from this transcript." Also say whether you are including all the "uhs" and "ums" and "ahs."

Some hints:

— Sometimes sentences aren't complete. That's okay. Just write what you hear. When a sentence is not complete, put a dash at the end (-).
— To add your own comment or explain something that the interviewee didn't fully say, put brackets [ ] around your words. For example, "I learned how to do it [to crochet] when I was nine years old."
— Don't try to make your transcription sound better by adding your own words or correcting grammar.
— Use standard spelling and don't try to write in dialect or "how it sounds." In other words, write "that" instead of "dat," even if "dat" is what you hear.
— Sometimes it's not easy to see where one sentence ends and another begins. Just write it the best way you can. The main idea is that the transcript is accurate and comes close to how the speaker really sounds.
— If you can't hear the words, leave a blank and come back to it later or have someone else listen to the tape. If you still can't figure it out, use ellipses . . . three spaced dots . . .to represent something left out.
— If you want to emphasize a word, use italics.

Here's a sample transcript:

Anna Hernandez: Aunt Maria, well, I was wondering what kinds of vegetables you use in your chicken soup?
Maria Hernandez: I like to use celery, parsnips and carrots mostly, but I always use, see, like these here. I always use carrots. If we have potatoes, of course I throw those in. [Tastes the soup].
AH: How do you cut up the vege-
MH: --Carrots-I always put carrots in, you know, in thick slices, but it doesn't much matter how I do the potatoes. No special way, really.
You'll find that transcribing a tape is an art in itself. No two people will transcribe the same tape the same way.

(Adapted with permission from FOLKPATTERNS 4-H Leader's Guide, Michigan 4-H Youth Programs, Cooperative Extension Service, and Michigan State University Museum, East Lansing, MI. Copyright 1991 Michigan State University Board of Trustees. These materials may be copied for non-profit educational purposes.)

http://www.louisianavoices.org/unit2/edu_unit2_transcribing_interview.html

Minutes of Meeting (19 Nov 2008) 40th Post

Present: Max, Aim, Jason and Serene (Supervisor)
Absent: Siti Munira
Time: 3pm - 4.15pm

Note: Meeting at 1pm was to prepare materials for 3pm meeting

1) We went through with Seene on what we have filmed and also on the technical difficulties on the next step after filming - the capturing (Digitization) of the videos as well as the solution to how we solved our problem on that. We were not able to get the materials ready as most of them were supposed to be the digitized videos. But we were have technical difficulties capturing them. Seen some shots of the digititization. Very happy with them. Serene also said that some of the shots could actually be improved.

2) This meeting was to update her before going to the post-production stage. With that being said Serene gave us some tips on editing. These tips include, logging down our shots, labeling our tapes/takes. She also tasked us to transcribed our interviews so that we know what the interview was about in detail and when it comes to editing it, we would know where to cut and at which point. Transcribing should be done over the weekend. During team discussion, it was suggested that we digitized all tapes first before end of week so that all can watch the interviews via laptops.

3) After Serene left, team went through the VISTA booking system. booked VISTA Lab B at 9.30am-9.30pm on next Wednesday (26 Nov 2008)

4) All to be digitized by next Tuesday (25 Nov 2008), first digitized tape to be out by Friday. All Transcriptions to be done over the weekend.

Notice of Meeting (19 Nov 2008)

Hi everyone,

Let’s meet up for our progress update meeting.

1PM – TEAM MEETING
- Review of clips and production meeting
- Review of the BGM for video

3PM – MEETING WITH SERENE
- Update of G302

Serene, appreciate very much if you can meet us on Wednesday at 3pm.

Thank you,

Maxtc

Production Report for the Day 4 and reschduled day 5

We continued to film for Day 4 and Day 5, 12 and 15 November respectivly.

This past week has been a great filming week. Crew members reported on time, Siti was ill to join us. This week was to record interviews and finish up the filming of the storyboard.

For Wednesday, we focused alot on the interviews and we got to do a shot of the Point of View (POV) of the rider. Jason had the chance to ride on Mistof. The horse that he got charmed by. It was a good experience for him. We also interviewed Sally Drumond and Rosemary and Eugene Lim. All of it was done in the morning. We then got the chance to interview one of the volunteers when i was quite young and also one of the parents of the RDA. That one was done the very late afternoons as the volunteers were on a course during that day. Though the wait was long, it was worth the parents' repsonse during the interview. A was a good day. For the whole week, Jason and Aim switch places. Jas did the sound and Aim did the framing. Good combo, more efficient.

We had another great day on Saturday. Crew again was on time. Siti could not make it in the morning, but came at 2.40pm.

Jason then did the job of drawing on the wall. He also did the panning work for the reflection walk scene. All volunteers and parents, riders were all very co-operative with us. Really long, but so worth it. They were also very understanding and patient with us. We also interviewed the volunteers and instructors as well. The volunteers for the morning were in a little rush. But they accomadated well. The after crowd were really nice to work with as they would like to thank the RDA's help in their child's progress.

The concern for this week: Nothing on production side, just concern from the parent. He just does not want his kid to be shown in any form nagative. Something that I can understand. Explained to him our objectives and also understood his concern. So Jason helped us to explain to the father about the storyboard.

Another challenge that we face now is the editing of the interviews....which is the next face.

Production Report Day 3 (8 Nov 2008)

We were to meet for breakfast at 7.30am at Toa Payoh, But Aim only turned up at 8am at the place, had already eaten breakfast. Siti did not come for shooting as she had no money to make it. Jason met us at RDA at 9.15 am. We were scheduled to meet at RDA at 8.15am.

We missed out an opportunity to shoot a set up of the arena and horse tacking. But we were given the chance to do it again as one of the riders did not come during the first session. We were able to shoot the horse running around and rolling about in the ground.

We were not able to do any interviews as we went out of tape. Bring extra tapes for next session. Also shot scenes with Pheobe.

On Monday when we had our meeting with Serene, we found out that we need to some re-shoots. These re-shoots would be interviews with the students and Jasamine. Optional re-shoots would be with Pheobe. We would also be continuing shooting her on Saturday. The crew can now go into the arena to shoot.

Shoots to be continued on would be shoots in the arena (set up of it) and continuation of Pheobe and clients' testimonials and local volunteers.

Be on time for the next few shoots guys! We also need full force!

Reflections for Days 2 and 3 of shooting at RDA

We had 2 more shooting sessions last Saturday and Wednesday.

Day 2:
It was raining quite heavily, so we filmed the grooming sessions instead, which was a rare opportunity. Later on, we took more shots of the riding sessions. We also got to interview one of the staff at RDA.

Day 3:
The star rider and horse were going to be in the riding sessions, so we took some shots. We also managed to get some shots of the horses roaming around the fields, and the dressing-up of a horse as well. We took some shots for the introduction part of the video, but we had to do the interviews with the parents during the next session, as we ran out of tape.

In all, we had gotten most of our footage. We just need to get one more tape to shoot the rest of the stuff. And Jason has to make a habit of being punctual; we almost lost a lot of our footage. Luckily the people at RDA were co-operative enough to help us get our required shots.

Production Report for Day 2 of Filming - 5th Nov 2008

Today's shoot was a little rush at first because we had to go to RP to get the equipments. As I sent the equipments 1 day too late on Friday. Forgot about WORKING DAYs Silly me. So we went to pick up our equipments and loaned it up to Monday as we also have filming on Saturday. We arrived at RDA at around 10am. Session was already going on at that time. Lighting was getting dark. So Richard, the session co-ordinator switched on the light for us in the arena. Second session did not start until 10.30am or so.

Due the set up of the arena. I felt that it was not so safe for the crew to go into the arena.

Working with this session...we interviewed Susan K (Staff instructor) and Jennie (Volunteer Instructor). Interview went very well. They talked about the rewards of volunteering, the progress that one can make volunteering in the RDA as well as a lot of issues that can be part of the sponsorship video as well. Example of what they said were things that people can do for the RDA that is not physical. So some of them would be to be involved in other RDA events and what is the benefit of joining RDA as a sponsor. These questions were planned to be possed for next week.

The shots that were took: Beneficery mounting horse via ramp. Shots of horses trotting and the horse riding session.

Report on equipment, according to Jason, he says that tripod was a little jerky and panning could not be smooth.

The clients shot today were from MINDS. The staff from MINDS that were from there told us that 2 of them were not given permission to be filmed and therefore would need to be removed from our film. this is also another concern to discuss with Serene soon.

Shot to be filmed: the story, reflection walk, horse galloping and having fun. Interview with board members and coach would be on the week of the 10th-15th of November as they would be available by then.

What could be improved on in today's shot would be time managment and better preparation for shoots.

We would continue filming on the 8th of November and report at 8.15am at RDA to prepare. We would also be having breakfast at a Mac at 7.25am also discuss about our shot as well.

Update on Shooting Schedule

Hi everyone,

Please take note that item 6 and 7 in the location call sheet would take place on Saturday, 8 December 2008 and item 9 would most likely take place on the week after, 15 December. The rest for now would be as normal. Items 1-3 can be filmed during next session if need be.

Reporting time for this Wednesday still stands at 8.15am until further notice. Saturday also at 8.15am.

Last Saturday's Filming: Thoughts

The trip to RDA to do our team's 1st filming session was fun, but really troublesome at 1st. I had to go to Jason's home area at Sembawang to pick up all the equipment, which were really heavy. And it was raining as well.

So the RDA conducted grooming sessions instead of the usual riding sessions, due to the rain which was actually a blessing in disguise. We took some footages of the clients grooming some of the horses there.

Me, Max and Jason then conducted some interviews with some of the volunteers and trainers. Our 1st session turned out quite well, with no technical difficulties, but I think we can do much better for the next session, when the weather is good and there is better natural lighting.

The Shoot!

Wow! Today was a Wet DaY!! Bad Shooting conditions! When i woke up, it looked dark, i suspected something.. Then i felt cold and i knew something was wrong! The day was really bad and i couldn't find my DV tape in the morning! Washed up and asked my dad to look for it.. By the time we were done, it was near 830a.m and the weather had not cleared up yet! Met Aim at the interchange and we took bus 167 down to RDA, we brought alot of equipment ; tascam, video cam, 2 lens for camera - 1 wide lens and 1 tele-convert, tripod, boom mic, audio tech mic! It was amazing me and aim could manage but we did it, although i don't really want to carry so much stuff again! So we got to RDA, rain was still there, cold too.. Went to RDA with an empty stomach! We set up inside RDA and took shots, it was not easy but ma and Aim adjusted to the camera. We took grooming shots, walking shots, landscape shots, interviews and some paning shots. I think that today we had fun experimenting and getting some shots, i think the good thing is that we shot even though today the weather was not on our flavor, the bad thing is that we did not get any extra-ordinary shots which i was quite hopeful to get at least one very good one. But not bad for a day, Maybe some editing in the maclab will help! ;)

Production Report for Day1 of Filming - 1st Nov 2008

Today when we all woke up for our first day of filming we all heard thunder and lots of rain. We decided to postpone the shoot for a few minutes and just film what we can do today as we would not be able to go according to plan due to the bad weather.

I arrived at the RDA at 8.15am. Nobody, but Jasamine, one of the instructors of the RDA was there in the morning.

Rest of Team arrived 1 hour after that. Present were: Jason and Aim. Clients and volunteers arrived at about 8.45am to about 9 am.

Cameras were set up a little late due to experimentation of equipment when session was going on. The session was a stable management session instead of a riding session due to the unpredictable weather.

As for schedule, I felt that we were not really on schedule, first due to the bad weather and not being familier with equipments as well as set up of equipment

Working with the volunteers and riders - We were able to get shots of some of the riders grooming up the horses, stratching and riding. Since I wanted it to go as smoothly without interupting the session, I just let them do what they do. We were able to capture the riders ride the horses, mounting the horse was not able to capture well as we needed time for equipment to set up. Not so sure if those shots can be used. The grooming session to me felt like a home video instead of what I envisioned. This could be due to not knowing what to shoot and also with the amount of people at that area, it was a little hard to get something special out of it. According to the team, they said that they would be able to do something with those grooming clips. Took some scenery shots as well.

Interview sessions - Interview sessions went well. We were able to interview Jasamine and about 5 student volunteers. We were able to get the answers we wanted with the students and I would love to use them in the video as I think it would connect with pontential student volunteers. Interview with Jasamine went well execept that, I am not so sure if the passing of the vans made any disturbance with the sound of her answering the question. Were not able to ask for interview with other volunteers due to time of setting up of equipments and them needing to go off early.

We only got a clip of horse because fly mask looked very amusing. Nothing much to report

Most of the footage shot were for the back of the script.

What could be done better would be if team can come earlier to set up equipment and be more familierized with it so that we can get moving faster.

Concern - After recording interview with students, one of them (HCJC guy) says he is contracted with Mediacorp when I was passing around the telent release form. What is the procedure to clear him? What I did anyway was to get him to sign the form because he has recorded the interview already. Should I just leave it as that?

What we are gonna do next weekend is to do more interviews with the other volunteers and get them to tack up horse from scretch for filming purposes. We would need to get Zul's (Stable manager) permission to allow horse to gallop for video. Jasamine also suggest we use another client, forgot her name for video instead because can see difference after session. Also at the same time, just inform her on what we need for next filming session.

Would be going to RDA on Monday, can get things sorted for next shoot by then.

Minutes of Meeting with Serene (30 Oct 2008)

The meeting was to check if we are on track before moving on to the filming phase of our project.

Basically, we went through all the schedules, plans, scripts and request forms. We need to obtain or do up a Location Release Form.

We also shared/reminded her about our vision or objectives for the video and seeing if some plans may work on may not work in the editing room. She agrees with us, furthermore; we all said that there are clips that would be good for the video but putting them together is another issue and worth experimenting! These issues for example would be: L Tan as well as the clips with some of the clients of the RDA. Serene finally understands our vision!

Serene shared with us or gave us advice on filming in fair weather, the number to call for weather forcast. Plus how to deal with animals and with the people when we go to the RDA. Example: We do not need to be afraid to ask them to redo certain shots. We were also reminded that we are doing a video for a client.

After Serene was gone to do PP accessing, we all stayed back to go though the co-ordination for Friday when picking up the equipments and plans with backups on Saturday.

Notice of Meeting (30 Oct 2008)

Sorry for the inconvenience. Serene would like to meet up with us

Thursday at 3pm in the library, the usual place

Location sheet cum shooting plan

Hi guys,

Here is our shooting plan for our video. Serene would be back on Tuesday. Will update you guys if there is anything. Have to schedule meeting sometime before saturday.

We are Moving!

Currently doing up the storyboard! It's just sketches here and there about what we are going to see in the film. At least our storyline is done, it's much easier to draw now! after i'm done, CT can Color it! LAter we will be having our meeting to finish up storyboard! Hopefully can post the story board tonight!! See you guys!!

Video script for sponsors

Hi guys, here is the script for the donation video. Additional focus would also be the paralympics as well. Take a look!;)

We may go into the editing room to see what we can take out or add...

Up next, storyboard!

Plans for Video

Here's the plan that was done up during yesterday's meeting. Me, Jason and Max turned up for the meeting.

Notice of Meeting (24th Oct 2008, Friday)

Hi everybody,

We will be having our meeting on Friday, 24th October 2008 at 5pm. Location: Rectangle Tables at the Library.

Agenda for the meeting would be to finalize/complete our storyboard and storyline.

On other note: We can borrow STA equipments during the holidays!

Task at hand

Hi everyone.

Thank you for your ideas for our storyline. which we would need to complete this week!!

Here are the task and discussed today:

Jason, please FIRM UP your 'Dream' idea for the storyline, make it into a script form or a form that we know what is happening and at when or whatsoever. Aim, please help out. Get it done by tomorrow. Really like the idea! Don't forget, to fit into the production objectives and what was discussed with Eugene on the 8th of October at RDA! Blog it down as well. So that we can all see progress....including serene.

We will all meet up on Wednesday to firm up what Jason has come out with and do up our storyboard. Should get it done on Wednesday, if not, Friday. Post all pictures for the blogs and ideas too please.... Meeting is on Wednesday at 9.30am

School holiday starts on Saturday. Deepavali on Monday, School continues on 4th November!

Ideas For Story

Today, me, Jason and Max were having a short discussion during 1st breakout about ideas for our storyline. Siti couldn't come today as she had stomach cramps.

We were giving different ideas on what is the focus of the story and who would be the main character. I suggested that the story should have an RDA client (a disabled patient) as the main character, and the whole promotinal video would be about his/her daily routine, their time in RDA and how it has helped to benefit them. An interview would be required as well.

Then we all talked about how we should portray the video: In a cheerful or serious tone. Jason had some valid points, such as making it too serious may not grab the attention of the teenagers. And Max also mentioned that the video should be more lively, with a good narration voice.

We are planning to do the storyline for a 10-minute video for students to watch, then we would cut down and make a condensed 5-minute version for the corporate sponsors.

Notice of Meeting (20 Oct 2008)

Hi everybody,

Now that we have seen the RDA, seen the riders and instructors and the objectives of the RDA. We all had some time to think about how the storyline of our video. Lets meet up and discuss and finalize our storyline so that we can start storyboarding our video!

I hope ;) that you guys have been thinking and blogging down your ideas somewhere for the storyline. Lets share them. Lets meet after school to do our main discussion at 5pm, the normal meeting area. We can also meet for breakfast to share our ideas and during the main one, built on the idea that we like.

You guys can see my blog entry on my idea. See what else we can do ya?

Please prepare all your story ideas. Will bring the VCDs for inspiration.

See you guys then!

Maxtc

1 day before Mid-point!

Woah! It's one day before our mid point presentation!! Ever since our last meeting on monday to discuss the topics and points we will raise on wednesday's mid-point presentation. I've been thinking about the project that we are doing. I'm trying to think of why i want to do this and how does doing this brings value to the society, i think that it is not easy to bring a strong message to others. People are not easier convinced when they see something new or try something different, but we need to convict ourselves first of what we are doing. That's the reason i tried to make myself think like that to make sure that tomorrow, we will be able to convict the teachers! C'mon team!! Let's talk about our project without looking at the slides!! Move on!!

Week ahead for 13th October

Preparation of Midpoint Presentation (13 October 2008)
- Do up powerpoint slide so that we can input it by next meeting - Max
- Photographs of us at RDA - Jason. (Get it done before 12 Oct, so that we can put them in the STA yearbook)
- Get the blog design done for Midpoint - Aim
- Get video presentation ready - Siti

Midpoint Presentation @ LR- E5 From 4.30pm-7pm.
Be there at 4.15 to prepare

Schedule for the Clients Riding

Clients will finish riding on the second week of November 2008. They will also have an end party. Maybe we can film that

Another thing - From Rider to now volunteer...another storyline idea???

Meeting With RDA Executive Director

Today the whole team, Siti, Jason, Aim and me all went down to RDA to do some test video shots for research purposes for our project. We went all over the place again, this time we were able to capture more action in the centre. Like volunteers preparing the horses for the lesson, the clients trotting in the arena as part of their session. The clients today were from MINDS and another place, I can't really remember.

We also met up with Eugene Lim, the Exeutive Director of the RDA to find out what they would like from the video. Here is the breakdown.

Would like to do a 5 minute video for corprate sponsors and 10 minute video for education and volunteer recruitment purposes.

Jason asked about Identity for the RDA so that we can potray it in the video and these were some of the issues brought up:

• Volunteering and getting clients into the RDA
• How can clients benefit
• Is the sport safe?
• How can they improve?
• RDA is a non-profit association. Free theraputic riding

Siti also asked about what the procedure was for applying to the RDA

• Applicants apply to the RDA riding
• Their application gets processed
• Applicants would be given an accesstment to see if they are fit to ride and then evaluated
• Put on a waiting list
• Ride for 12 sessions

Future for RDA video?

• Equestrian as a para sport in Singapore
• Para sport as an interest
• Grooming (Development) for Paralympics

We also went through our schedules for G302.

Video Ideas

Here are some of the ideas i have for the video. It may help in our stroyline, framing or both.

First, we have some horses galloping about the field enjoying being free and just enjoying what they do. (V/O about the RDA)

Then volunteers helping tacking the horses for the sessions with them laughing, chatting and just showing that volunteering is fun. Optional: preping the arena for the session, pre-session discussion on planning. (V/O on how fun volunteering is like, why) Intervies with volunteers on related questions in this section.

As that is going on we show some of the clients of the RDA coming into the centre excited, anxious, wanting to be surprised kind of attitute about the session awaiting. Then the volunteers putting up the final touches with the horses and bringing the horses to the mounting area for clients to mount on the horses. We then show how a session is being conducted. (V/O on what are the benefits of horse riding for these clients and benefit on volunteering, what satisfaction do they get) Cut over to interviews with clients, with physios or relevant. POV of rider/volunteer

RDA success stories...Competitions (photos?, Interviews?)

Ending: Clients thanking the RDA, asking for support and funding?

What do you guys think? How can we improve the storyline or that video?

Minutes of Meeting with Serene (6 October 2008)

The whole group besides Jason met Serene and we discussed about our plans of how we are going to promote RDA (Yey change of plans! No more music vid! =D)

To sum it up we're gonna film down the main objectives of RDA for the vid, which is to get more volunteers & funding, and ofcourse upholding the image of RDA. We could do a 30-60min promo vid, or a short 10 min documentary, depending on the RDA's needs. We can even use a face to say something in our vid.

Need to get the script + voice over script & storyboard done ASAP!




We'll be loaning out equipments from the STA labs tomorrow, and we're meeting up on Wednesday at RDA to check out what the volunteers & clients do, & test out the shots we can take on the filming day itself.




Meeting up at 9.30pm later tonight on MSN to discuss more! =3

RDA Recee on 4th October

On Saturday, I brought Jason and Aim to RDA to Recee the place and for them to see what kind of condition they would be filming under, see how lessons are conducted, how the running of the RDA is like on a weekend as volunteers on Saturdays are locals. I also showed them the horses and the people in the RDA. Jason took lots of pictures of the place as well as how the lessons are conducted.

We will be posting the photos on the blog soon.

The filming would take one or 2 weekday sessions and one or 2 weekend sessions. As for concept, we have a rough idea. but again, we know what we want to shoot but not sure of how we want to arrange the shots. There are just different variations to it. Our plan so far is to film what we want then go to the post-production and assemble them from there.

In terms of schedule wise, I am not able to say execely what date we are to film but this is the rough gage just for reminder:

Oct-Nov:Filming
Nov-Dec: Post Production

Today's Visit to RDA

Me, Max and Jason were at RDA to get an overall feel of the place. Max gave us a tour of the whole place, since he is a regular there. We discussed various ideas on how to shoot our video, such as having a first-person view of riding a horse, taking shots around the place, and so on.

We're hopefully planning to shoot around the November time, when Max is having the competition. Hopefully we'll be able to get it done quickly so we have more time for post-production.

The RDA Centre Address & Location

The filming crew will be going down to the RDA tomorrow to racee the place and think of camera angles and see what restrictions there are when it comes to the filming. Will meet up at HDB hub first to get Jason before heading off. Will see if Siti is available to make it. Make sure to bring SLR for pictures and bloggy updates!

Here is the address and location of RDA for references.
taken from the RDA Singapore Website

Address: RDA Centre,
5 Jalan Mashhor
Singapore 299174

The bus-stops are walking distance to RDA. Buses available are:54, 130, 132, 156, 166, 167, 605, 851, 980

If you need to clarify directions, do not hesitate to contact our office.
Tel: 6250 0176

If coming from Orchard Rd or the West, stop outside the plant nurseries (after passing the Police Academy and Polo Club). The road is Thomson Road. Turn into Andrew Road (towards TCS) and make the first left into Jalan Mashhor.

If coming from the other direction (Ang Mo Kio, Thomson Shopping Centre), stop opposite the plant nurseries.

Supervisor's comment on project so far...

It seems to be a good concept.

Go ahead with sending out the letter and all.

****

will need to meet up with her to discuss more on concept by next week

RDA replies on 29 Sept

Hi Max,

We are certainly delighted that that you wish to do this project on the RDA. Your objectives are definitely in line with ours and therefore your video would be very useful for us. Please therefore let me know when you are able to meet up to discuss the details. FYI Laurentia will be in Singapore in November so we can video her during that time to include her in as well.

BTW there was no attachment of the letter from your school.

Best regards,

Eugene Lim

*****

Update: Letter has been sent out already!

Proposal for RDA Promo Video sent to RDA

27 September 2008

Dear Mr Yong

PROPOSAL FOR DEVELOPING A RDA PROMOTIONAL VIDEO

RDA Singapore has been casted frequently in video productions by various entities especially the tertiary educational institutions. In most instances the focuses were on the benefits through horseback therapy and coping with disability.

I am currently in my final year at the School of Technology for the Arts, Republic Polytechnic and together with my schoolmates; we would like to develop a video production as part of our final year project. Our aim is not just about completing a school project but rather, we hope our product would be useable and sustainable over time for the beneficial use of RDA Singapore.

The production objectives are and not limited to:

1. Promote the awareness of the Association.
2. Highlight the achievements accomplished by the Association, the management and the volunteers through the years.
3. Outcomes of the therapeutic benefits through riding; beneficiaries/clients testimonies.
4. Volunteerism awareness – emphasis on the needs for continuity, increase participation and long term commitment being some key elements. My own personal observation of the high attrition rate amongst our volunteer as well as the local/expats ratio.
5. As part of an integrated communication marketing package which can be used for generating sponsorship and fund-raising.
6. Promote publicity for heading into major competition vis-a-vis, Paralympics.

As a client, beneficiary and athlete that have spent a greater part of my growing up years with RDA, I hope to be able to contribute a little back to the Association through this project. I am sure you share my enthusiasm and vision towards realising this project and we look forward to your agreement and approval.

We look forward to hearing favourable news from you soon; following which, a proposal on the process will be delivered for your perview.

Thank you,

Yours faithfully,



Maximillian Tan Chern
Production Co-ordinator

Minutes of Meeting with Serene (19 Sept 2008)

In this meeting we met up with Serene to discuss with her about our then-music video project

She said that the virtual studio is converted for the purpose of DSA.

She also went through with us about shooting at night. It would be hard to find lights. The whether also is not very good for us as it has been raining. We would also need to plan for wet weather. No shooting advicable. Lighting strikes and all.. Equipments are also metal.

Do up a master plan.

Things to pondor about: at that time...how to expand the video? Relate it to an organization? Like the yellow Ribbon?,
Not just MV to think about!!
More Research!
Publicity?

Come out with new concept by first week of October....

Minutes of Meeting (10 Sep 2008)

This is one of our earliest minutes of meeting on one of our earlier ideas of a music video

Attendees: Aim, Jason, Max
Absent: Siti

- Permission for song (Ask Serene)
- don’t mind doing fund raising

-Discuss about possible camera angles for interactive element
- Showing different sides of the story and emotions
- Depending on the script can the angles/interactive element fit with script

Possible Scenes

Band?

Story?

Script ideas – Song: Black tears
- guy who lived a luxurious life
- then he got bankrupt
- family & friends leave him
- family problem
- he did something wrong , then everybody left him.
- He get framed/backstabbed
- Get depression

Plan to shoot at night,
Walk a path
Start to think back of the past
Flash back

Possible locations
- Clarke Quey

Script to finish by 14 Sept
Audition during week 3 & Meeting Serene

Schedule of Max

Hi Guys.

Here is my riding schedule for your reference:

I would be riding in the evenings of Fridays and Mondays at about 5.30pm
Tuesdays-Thursdays my riding lessons are at 8.30am.

All my sessions are done at the RDA Centre. Each lesson for me is about 45 mins to 1 hour.

So just take note. Would be available after riding and stuff. Just check with me when i would be free or would inform you when I would be free.

Task I need from you: Post up your schedules so that we can do up a schedule for filming.

Class Schedule

Hi Everyone,

Here is the class schedule of everybody. This is to aid us in scheduling meetings if need be and stuff as well as knowing when who is or who is not in school at that time and in which class.

Max: T324-1-E25P (Production & Talent Management)
T326-2-E25P (Arts Facilities Management)

Aim: T308-1-E25N (Short Media Production)
T242-2-E24A (Interaction Design)
T309-4-E25L (Interactive Entertainment)

Jason: T304-2-E25J (Design In Motion)
T309-3-E24B (Interactive Entertainment)
T308-4-E25G (Short Media Production)

Siti: T305-1-E25L (New Media Installation)
T309-2-E25R (Interactive Entertainment)
T304-3-E24A (Design In Motion)
T314-4-E25M (Studio Techniques)

The Week Ahead

Now with our project underway...

These are the things we need to do:

Firm up our concept of the video. (Meet up with Serene for this one?)
Beautify the blog more
Go down to RDA?

Take note: Oral Defense on Wednesday, 15 October 2008 at 4.30pm in LR-E5.

Other things:

Concept to be done by this week or so. Together with storyboard/script
Would like to start filming just before oral defense if possible
Film in October-the first week of November for competitions
November: Post Production
December: Continuation of Post Production & start on Report

Research Material that can aid in this project

Materials that can aid us in this project

RDA Recruitment & Donation Video of 1999
I-Journalist episode
RDA Singapore website: http://www.rdasingapore.org/
Going down to RDA Singapore. (Tell me when you would want to come down and see the place. it would really help)

Projects Objectives

Our Project is to do a promotional corprate video for the Riding for the Disabled Assoication (RDA). For more infomation about the RDA please go to this website: http://www.rdasingapore.org

Our aim is not just about completing a school project but rather, we hope our product would be useable and sustainable over time for the beneficial use of RDA Singapore.

The production objectives are and not limited to:

1. Promote the awareness of the Association
2. Highlight the achievements accomplished by the Association, the management and the volunteers through the years.
3. Outcomes of the therapeutic benefits through riding; beneficiaries/clients testimonies.
4. Volunteerism awareness – emphasis on the needs for continuity, increase participation and long term commitment being some key elements. My own personal observation of the high attrition rate amongst our volunteer as well as the local/expats ratio.
5. As part of an integrated communication marketing package which can be used for generating sponsorship and fund-raising.
6. Promote publicity for heading into major competition vis-a-vis, Paralympics.

Blog's almost done~

Okay, I'm done with the blog layout. So once we're done fully discussing the theme for our project, I can start with the blog design. In the meantime, you guys can start posting. Remember to add tags according to what your posts are related to (Look at the sides).